Whiteboard Session | Roster

Tom Shefchunas
April 17th, 2020

Sometimes it’s the simple things that can make the biggest difference. One of those things is an ACCURATE and ACTIVE Roster. 

Accurate – correct and complete

Active – only students who are currently active in your ministry.

Yet…It’s been my experience that most rosters are littered with students who haven’t showed in over a year, wrong information, and missing students whose first-time guest card is still sitting in a pile. 

Accurate and Active Rosters take a bit of effort, but they are worth it.

Accurate rosters are a gift to your volunteers in that they communicate value. They constantly remind all of us that our stewardship goes beyond attendance. And, they prompt us and our volunteers to reach out to students if we use them right.

Maintaining active rosters is a bit more difficult but it forces us to look at the names we are both adding and “purging” as we move through the year. Doing that regularly requires us to think about “Who?” we are ministering to, “Where?” have they gone, and “why?” did they leave.

Sometimes it’s the little things that force us to make big change.

Tom Shefchunas

Tom Shefchunas (Shef) is the Executive Director at Youth Specialties. Shef also works with Orange in the development and strategy for XP3 Middle School and High School curriculum. Before that Shef was North Point Ministries’ Multi-Campus Director of Transit, their middle school ministry, for 12 years. And before that, he spent 10 years as a high school teacher, coach, and principal. His passion is working with, recruiting, and developing volunteers and leaders who will shape the next generation. Through nearly two decades of leadership in ministry Shef has had numerous opportunities to coach and be coached by some amazing individuals.

Disclaimer: The views and opinions expressed in the YS Blog are those of the authors and do not necessarily reflect the opinion or position of YS.